It even has its own Google Docs clone which is called Paper (opens in new tab), which lets you collaborate with other people to work on documents in real-time. When it comes to sharing and collaboration, Dropbox excels at giving other people access to files and folders. Of great use in the digital age is the built-in document scanner which is great for archiving bills, invoices and receipts in a far corner of your storage device - and remember, you can select for these not to sync onto your computer to minimize the impact on your desktop, and to help keep things running smoothly.
The service is named for the repositories used by banks, post offices, video stores and libraries to allow people to drop items off securely.Like many other cloud-based apps, the mobile versions of Dropbox offer background support for photo library backup, which is especially useful on trips where your smartphone or tablet becomes your one and only device. However, it is increasingly being used within the enterprise and as such is an example of the IT consumerization trend. All versions of files are saved.ĭropbox has usually been considered a consumer market service. Recipients that don’t have Dropbox accounts will have to sign up to access the folder. Once a folder is shared, it will appear in the folder system for everyone who has access to it and all members will be able to make changes to files. Folders can be shared by sending an invitation from the Dropbox website. To share a file, the user can generate a URL for it from the Dropbox website and send it out so that others can view it. Files in the Dropbox folder can be accessed from anywhere with an Internet connection – the user just has to log in to his account to upload, download and share files. Users can save files to the folder, add new folders, and drag and drop files among folders just as if they were all local. The user data is stored on Amazon’s Simple Storage Service (S3) and protected with Secure Sockets Layer ( SSL) and Advanced Encryption System ( AES) 256-bit encryption.Īfter installation of the associated application, a Dropbox folder appears with the user’s other folders.
Another option, Dropbox for Teams, provides 350 GB storage. The service provides 2 gigabytes (GB) of storage for free and up to 100 GB on various for-fee plans. There are also apps for iPhone, iPad, Android, and Blackberry devices. The Dropbox application is available for Windows, Macintosh and Linux desktop operating systems. Dropbox is a personal cloud storage service (sometimes referred to as an online backup service) that is frequently used for file sharing and collaboration.
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